ADMINISTRATIVE SUPPORT III

TE Connectivitys Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning, travel arrangements, documentation, and file maintenance. Other responsibilities include scheduling conferences/meeting rooms and responding to general inquiries. They create and maintain office documentation and files and review drafts and finished internal/external communication documents. Job Description

Responsibilities:

• Manage and respond to emails and calls
• Organize and participate in meetings to assists with agenda, content preparation and readiness
• Coordinate with different offices locals for face to face meetings logistics preparation when needed
• Manage leaders’ calendar (schedule meetings and appointments)
• Create and manage distribution lists
• Support on boarding process of new team members
• Manage travel arrangements, itineraries and expense reports
• Support visa processes and/or country invitation letters
• Organize and maintain teams digital files management
• Prepare and edit documents, presentations, and correspondence
• Maintain and update databases and systems (SAP, Concur)
• Coordinate with stakeholder for content creation (Newsletter, Townhalls…)
• Conduct online research and prepare reports
• Assist with social media management
• Manage supplies for team
• Able to manage sensitive information
• Perform administrative or special projects as needed

Requirement:

• High school diploma
• Highly proficient in English speaking and writing
• Access to high speed and reliable internet
• Flexible to work supporting America time zones.
• Minimum 3 years of experience in administrative type role
• Experience in a global cultural environment.
• Excellent written and verbal communication skills
• Ability to multi-task, remain highly organize, and thrive in a fast paced and matrix environment.
• Ability to communicate clearly and work independently as part of a team.
• High level of attention to detail, accuracy and problem-solving skills
• Proficiency in Outlook, Teams, Word, Excel, PPT, and workplace digital data bases and tools
• Experience with procurement processes (CRM)
• Experience with social media management.

Nice to have:

• Bachelor’s degree in communications, business administration or equivalent
• Spanish speaking

Responsibilities:

• Manage and respond to emails and calls
• Organize and participate in meetings to assists with agenda, content preparation and readiness
• Coordinate with different offices locals for face to face meetings logistics preparation when needed
• Manage leaders’ calendar (schedule meetings and appointments)
• Create and manage distribution lists
• Support on boarding process of new team members
• Manage travel arrangements, itineraries and expense reports
• Support visa processes and/or country invitation letters
• Organize and maintain teams digital files management
• Prepare and edit documents, presentations, and correspondence
• Maintain and update databases and systems (SAP, Concur)
• Coordinate with stakeholder for content creation (Newsletter, Townhalls…)
• Conduct online research and prepare reports
• Assist with social media management
• Manage supplies for team
• Able to manage sensitive information
• Perform administrative or special projects as needed

Requirement:

• High school diploma
• Highly proficient in English speaking and writing
• Access to high speed and reliable internet
• Flexible to work supporting America time zones.
• Minimum 3 years of experience in administrative type role
• Experience in a global cultural environment.
• Excellent written and verbal communication skills
• Ability to multi-task, remain highly organize, and thrive in a fast paced and matrix environment.
• Ability to communicate clearly and work independently as part of a team.
• High level of attention to detail, accuracy and problem-solving skills
• Proficiency in Outlook, Teams, Word, Excel, PPT, and workplace digital data bases and tools
• Experience with procurement processes (CRM)
• Experience with social media management.

Nice to have:

• Bachelor’s degree in communications, business administration or equivalent
• Spanish speaking

What your background should look like: Competencies Values: Integrity, Accountability, Inclusion, Innovation, Teamwork