Coordinator - Recruitment Administration

We are AMS. AMS is a global total workforce solutions firm founded in 1996. We enable organizations to thrive in an age of constant change by building, reshaping, and optimizing workforces. We do this through talent acquisition and contingent workforce management, internal mobility and skills development, and talent and technology advisory services. Our solutions are delivered by our 10,000+ experts who live our passionate, bold, and authentic values. The ultimate aim is to help clients around the world, including 100+ blue-chip companies, create workforces that are fluid, resilient, diverse, and differentiated. We call this true workforce dexterity—and we’re here to help you achieve it.

Coordinator – Recruitment Administration

You will provide efficient and flexible administrative support to the recruitment process as part of the recruitment administration team. You will act as a point of contact for all queries relating to the support function of the account, e.g., global mobility.

• Managing account specific administration activities for the following scope of services: CV capturing, requisition management, interview scheduling, help desk support, candidate checklist management, candidate care, offer management, onboarding, invoice admin, updating applicant tracking system, identity & address verification and pre-employment screening.
• Managing other various ad-hoc administration activities to support the effective running of the recruitment process e.g., test or referral management, and ad hoc reporting or process review etc.
• Collaborating on or completing daily, weekly, monthly and quarterly reports accurately as required within the set deadlines.
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (i.e. pes vendor) and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes.
• Management of day-to-day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary.
• Participating in continuous improvement initiatives within the immediate team.

• Effective written and spoken English Language skills plus another Language as appropriate to the client-specific requirements.
• Experience working in a busy and challenging administration role, within a recruitment or human resources environment.
• Proficient in the use of the Microsoft Office Suite including Word, Excel and PowerPoint
• Ability to work on a hybrid basis (from an AMS or Client site) and from an approved remote location / home in order to meet AMS and / or client requirements.
• Willing to work in the day shift schedule.

We are an equal opportunity employer who stands by our Diversity commitment. We encourage applications from all candidates and do not discriminate against race, religion, national origin, gender, physical or mental disability, or age