Secretary/Admin Staff

Administrative Assistant Brief Description:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing the institutions general administrative activities.

Administrative Assistant Responsibilities:

ü Handling administrative requests and queries.

ü Organizing and scheduling appointments.

ü Planning meetings and taking detailed minutes.

ü Preparing reports and maintaining appropriate filing systems.

ü Ensure the efficient and smooth day-to-day operation of our office

ü Answer and direct phone calls

ü Write and distribute email, correspondence memos, letters, faxes and forms

ü Assist in the preparation of regularly scheduled reports

ü Update and maintain office policies and procedures

ü Order office supplies and research new deals and suppliers

ü Maintain contact lists

ü Book travel arrangements

ü Submit and reconcile expense report

ü Provide general support to visitors

ü Act as the point of contact for internal and external clients

Administrative Assistant Skills:

ü Proven experience as an Administrative Assistant, or Office Admin Assistant.

ü Knowledge of office management systems and procedures

ü Working knowledge of office equipment, like printers and fax machines

ü Proficiency in MS Offices

ü Excellent time management skills and the ability to prioritize work

ü Attention to detail and problem-solving skills

ü Excellent written and verbal communication skills

ü Strong organizational skills with the ability to multi-task

Administrative Assistant Requirements

ü College Graduate of any related field

ü Additional qualification as an Administrative Assistant or Secretary will be a plus

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• 13th month salary

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

• English (Preferred)