Administrative Assistant

Were on the lookout for a meticulous and organized Administrative Assistant who can lend their support to our team and help keep our operations running seamlessly. The perfect fit would be someone with top-notch communication abilities, a knack for juggling multiple tasks, and a proactive attitude toward tackling challenges

Roles and Responsibilities:

Office Management:

• Greet visitors, answer emails, and direct inquiries to the appropriate team members.
• Manage supplies and equipment requests for the team
• Assist in coordinating office events, meetings, and appointments.

• Provide administrative support to various departments by handling correspondence, preparing reports, and maintaining documentation.
• Manage and update databases, spreadsheets, and company records.
• Assist in creating and formatting documents, presentations, and spreadsheets.

• Coordinate and schedule appointments, meetings, and conferences for team members.
• Send out invitations, reminders, and agendas for meetings.
• Manage calendars and assist in time management for executives.

• Arrange travel accommodations including flights, accommodations, and transportation for team members.
• Prepare travel itineraries and ensure all necessary documents are in order.

• Draft, edit, and proofread internal and external communications.
• Monitor and respond to emails and messages in a timely manner.
• Liaise with clients, vendors, and partners professionally and courteously.

• Enter and maintain accurate data into various systems and databases.
• Assist in gathering and compiling data for reports and presentations.

• Organize and maintain both physical and electronic files.
• Ensure documents are filed appropriately and can be easily retrieved when needed.

• Collaborate with team members to ensure documentary requirements are submitted on time
• Follow up on assigned tasks and deadlines to ensure completion.

• High school diploma or equivalent; associate degree or relevant certification is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.