Curriculum Support Assistant

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Summary of Work Activities and Responsibilities:
Reporting directly to the Curriculum Maintenance Supervisor, the Curriculum Support Assistant supports the efficient implementation of undergraduate programs through the accurate uploading of curricula and course details to the student information systems. The Curriculum Support Assistant also performs secretarial and frontline functions for the Office of Curriculum Development and Integration.

I. Essential Duties and Responsibilities

A. Curriculum Development and Monitoring

1. Curriculum Development Meeting Preparations

Assists in preparing the materials for Curriculum Committee meetings

Handles logistical requirements for meetings, including Curriculum Committee meetings

2. Curriculum Compliance

Assists in searching for, and maintaining files of relevant CHED Memorandum Orders applicable to undergraduate programs

3. Curriculum Development Endorsement and Approval Process

Assists in reviewing details on course offerings in the documents on new/revised degree programs for submission on the Commission on Higher Education (CHED)

B. Curriculum Maintenance

1. Curriculum Cataloging and Indexing

Updates the following on the student information system

prerequisites of core and major courses, electives, and interdisciplinary electives

list of Major Electives (ME), Restricted Major Electives (RM), and Interdisciplinary Electives (IE)

2. Course Offering and Loading Information

Assists the Curriculum Maintenance Supervisor in preparing the following:

list of maximum loads per semester per undergraduate degree program

list of courses per undergraduate degree program scheduled for the Intersession

II. Records Management

A. Curriculum Committee Files

Maintains and updates Curriculum Commitee Microsite

B. Course Proposal and Approval Files

Receives files of approved courses and interdisciplinary electives from the Asst. to the Director and maintains files per offering

Regularly updates the following master lists

courses per department/program

interdisciplinary electives

III. Reports and Publications

A. Undegraduate Bulletin of Information

Prepares curricula and courses to be included in the Undergraduate Bulletin of Information

B. Accreditation Reports

Reviews and proofreads curriculum documents and assessment reports as may be assigned by the Director

IV. Office Management

A. Fiscal Duties and Responsibilities

1. Budget Monitoring

Processes and coordinates financial requests, evaluating them vis-a-vis the budget allocation

Monitors the budget and handles bookkeeping, keeping financial records and expense account of the Office

Assists in monitoring the expenses and budget of the Office

B. Frontline and Secretarial Functions

Serves as receptionist of the office - attends to visitors, calls, and messages to and from the Office and directs them to the appropriate office or employee

Handles logistical requirements for in-house or off-site office activities

C. Facilities, Supplies, and Equipment Management

Assists in overseeing the physical upkeep of the office, ensuring that files, supplies, fixtures, and equipment are properly stored and in good condition

V. Other Tasks

A. Graduation Duties

Serves as an usher during the graduation ceremonies

Assists ini the graduation rehearsals

B. Performs other functions as may be assigned by the Director

Knowledge, Skills and Abilities:
Proficient in Microsoft Office applications

Proficient in Google Workspace apps (e.g., Gdoc, Gsheet, Gform, etc.) and other collaboration tools

Demonstrates good oral and written communication skills in both English and Filipino

Demonstrates attention to details

Demonstrates organizational skills

Copes well with tight deadlines

Collaborates well with others to accomplish tasks

Demonstrates initiative and can work with minimum supervision

Education and Experience Requirements:
Bachelor’s degree, preferably in Education

At least 1-year work experience, preferably in an educational setting

Previous work experience in the ADMU or familiarity with the ADMU educational system is an advantage