MNL - Regional Finance Hub Account Officer, AO

Job Description (Roles and Responsibilities)

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s WORC Values of Wellbeing, Opportunity, Respect and Collaboration.

Main purpose of job:

To be the main point of contact between the Regional Corporate Service Centre and Micro Missions. Delivering high standards of customer service and supporting Head of Missions, Deputy Heads of Mission, and Office Managers to comply with financial guidance and Purchase-to-Pay policies, and supporting the Finance Hub Team in generating financial reports across all directorates for monthly overseas KPR.

This role will be joining our dynamic team at the Finance Hub Manila and will be directly reporting to the Regional Finance Hub Account Manager (EO).

As Regional Finance Hub Account Officer, you will handle these tasks:

• Act as the main point of contact for all Micro Missions on procure to pay (P2P) issues
• Raise requisitions and submit invoices to the GTPC Invoicing Team on behalf of the Micro Missions
• Ensure accuracy when raising requisitions and ensure invoices are submitted and processed timely
• Prepare and maintain accurate and timely reconciliation of invoice status report and send out regular invoice status to the Office Managers
• Support the EO line manager on the regular update the Office Managers and Head of Missions of any substantial changes to the finance policies.
• Hold regular catch-up calls with the Micro Missions to discuss what works well and address any areas for improvement with the support of the EO line manager.
• Discuss and agree with the EO any corrective and preventative action plan on errors or incidents.
• Flag and discuss any errors or incidents to the Office Managers at the approval of the EO
• Adhoc tasks that may be assigned as required.

Cash Management

• Support Micro Missions with banking requirements if they wish to open a bank account [subject to outcome of pilot]
• Monitor and analyze company cash position to cover cash commitments and cash forecasting
  Housekeeping
• Regularly update the Micro Mission guidance document and other Micro Mission forms.

Training

• Support the EO line manager in providing short trainings or process briefing as needed.

Essential qualifications, skills and experience

• Solid experience in Budgeting and Forecasting
• Excellent interpersonal and communication skills
• Understands the value of teamwork
• Sound financial background
• IT literate to an advance level specifically on MS Excel
• Good knowledge of accounting operations or P2P process

Desirable qualifications, skills and experience

• Bachelor’s degree in finance/accounting/business or related field
• Finance experience is an advantage. The position requires P&L, balance sheet and cash flow knowledge and accounting understanding. Strong analytical skill a must.
• Strong planning, time-management, and organizational skills
• Must be self-starter with excellent communication and interpersonal skills and ability to work collaboratively in a cross-functional team environment;
• Self-motivated with good ability to work in a team, either as a leader or collaborator; have ability to work with minimal oversight.
• Highly detailed oriented with ability to manage large volumes of data;
• Ability to deal with complex and diverse information, gathering and working with data from different sources and using different formats
• Experience with ERP’s (Oracle specifically and strong working knowledge of MS Excel(pivot tables, macros, and modeling)

Required behaviours Changing and Improving, Communicating and Influencing, Managing a Quality Service, Working Together Application deadline 25 June 2024 Grade Administrative Officer (AO) Type of Position Full-time, Permanent Working hours per week 36 Region Asia Pacific Country/Territory Philippines Location (City) Manila Type of Post British Embassy Number of vacancies 1 Salary Currency PHP Salary 41,565 Start Date 26 August 2024 Other benefits and conditions of employment

Benefits:

The British Embassy Manila offers the following:

• A competitive compensation package
• 36-hour work week
• Guaranteed 13th and 14th month pay
• 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January)
• Extensive medical insurance
• Life insurance
• Access to a guaranteed 5 days of learning opportunities a year.

Learning and Development Opportunities:

The British Embassy is committed to being a learning and development organisation and encourages all staff to pursue continued learning and development in the workplace. We offer a supportive and friendly working environment where staff work to the values of: integrity, honesty, objectivity and impartiality. Everyone is encouraged to take responsibility, be innovative and work together.

The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive L&D offer. Staff have access to a wide variety of online resources and are strongly encouraged to take advantage of all the available opportunities. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

Working Patterns:

Monday-Friday, 10.00-19.00 (GMT +8). Hybrid working with 60% RTO and 40% WFH setup.

Other Information:

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.

No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Candidates are expected to have a valid NBI Clearance.

Additional information

Please note that your application must be submitted before 23:55 on the day mentioned in the above field "Application deadline."

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered. Applicants called for an interview will be assessed on the core behaviours listed above.

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.