Executive Assistant

OptiNizers | Manila | PH

Overview: We are seeking a proactive and highly organized Executive Assistant to support our CEO with administrative, research, and creative tasks. This role requires a balance of technical competence, attention to detail, and the ability to work independently in a fast-paced environment. The ideal candidate is a strong communicator, capable of managing multiple tasks with professionalism and discretion.

Key Responsibilities:

  • Calendar Management Maintain and organize the CEOs calendar to ensure efficient time management and scheduling.

  • Email Management Manage email inboxes by sorting messages, organizing folders, and flagging high-priority items.

  • Payment Coordination Assist in processing vendor payments accurately and on time, maintaining records for reference.

  • Meeting Support Join Zoom meetings to take minutes, identify action items, and help prepare presentations when needed.

  • Research & Analysis Conduct research on political trends, market developments, and other relevant topics to support informed decision-making.

  • Data Entry & Process Documentation Accurately input data and develop internal guides and checklists to improve operational workflows.

  • Tech & Software Use Leverage tools like Google Docs, Sheets, Slides, and Drive, along with project management platforms, to support team productivity.

  • Social Media Assistance Edit short-form videos and image content (approx. twice per week) for business and personal social media accounts.

    Qualifications:

    Experience & Technical Skills

    • 3+ years of experience in executive assistance or administrative support roles

    • Proficient with Google Workspace (Docs, Sheets, Slides, Drive)

    • Comfortable using Zoom, Google Meet, and project management tools

    • Experience with video editing tools such as Canva and CapCut

    • Strong email management and data entry skills

    Personal Attributes

    • Exceptionally organized and detail-oriented

    • Professional, trustworthy, and discreet

    • Excellent written and verbal communication skills

    • Able to turn meeting discussions into clear, actionable steps

    • Creative and resourceful, especially with social media

    • Self-starter with strong initiative and time management skills


Information :

  • Company : OptiNizers
  • Position : Executive Assistant
  • Location : Manila
  • Country : PH
Next Process

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Post Date : 2025-05-28 | Expired Date : 2025-06-27

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