Monitoring and Evaluation (M&E) Analyst

Job Identification 19076 Locations

Cotabato City, Philippines

Posting Date 06/25/2024, 07:13 AM Apply Before 07/09/2024, 10:59 PM Job Schedule Full time Agency UNDP Grade NPSA-9 Vacancy Type National Personnel Service Agreement Practice Area Governance Bureau Regional Bureau for Asia and the Pacific Contract Duration 1 Year Education & Work Experience Masters Degree - 2 year(s) experience OR Bachelors Degree - 4 year(s) experience Required Languages English and Filipino Desired Languages Working knowledge in spoken and written local dialects Vacancy Timeline 2 Weeks Mobility required/no mobility no mobility required
Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Emphasis on improving public services using technology and innovations was strengthened when the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) government had to deal with the COVID-19 pandemic along with other transition related concerns. Even prior the pandemic, the Ministry of the Interior and Local Government (MILG) already recognized the challenge of improving public service delivery in BARMM and to respond to substantial gaps in public service delivery at the local level, the MILG forged a partnership with UNDP for the Localizing e-Governance for Accelerated Provision of Services (LeAPS) Program

UNDP is looking for a Monitoring and Evaluation (M&E) Analyst for the LeAPS Program. The M&E Analyst will manage the M&E system and processes within the LeAPS Program. This involves working closely with the LeAPS Program Core Team (UNDP PMO and MILG TWG), UNDP Country Office’s Results and Quality Team (RQT), UNDP Institutions and Partnerships Programme (I&P) Team, and other stakeholders to ensure that the LeAPS Program has achieved its intended objectives and that program results are accurately measured, reported, and used for learning and decision-making.

Overall direction and guidance shall be provided by the UNDP Team Leader for Institutions and Partnerships while day-to-day supervision shall be performed by the LeAPS Program Manager with oversight from the Programme Analyst. The M&E Analyst shall also report to UNDP RBM Analyst for corporate monitoring, reporting, evaluation and learning requirements.

Duties and Responsibilities

Under the overall supervision of the LeAPS Program Manager, and working closely with the rest of the LeAPS Program Management Office (PMO) with oversight from the Institutions and Partnerships Programme Team, the M&E Analyst will:

Develop M&E system and plan to support the effective and efficient implementation and monitoring of the program workplan:

• Substantially contribute to the development of multi-year and annual work plans with budgets.
• With the support of the I&P Programme Team, RQT and the LeAPS Program Core Team, review and update as needed the LeAPS Theory of Change (TOC), Results and Resource Framework, M&E plan and Risk Log ensuring alignment with program goals and donor requirements following UNDP policies, guidelines and tools.
• With the support of UNDP CO- Digital Services Analyst, develop and maintain LeAPS M&E database to record participants from events and provide appropriate reports reflecting LeAPS Program indicators.
• Develop the M&E system with the support from PMO, setting up standard procedures and processes to ensure credible, reliable, timely and cost-effective monitoring data needed to inform ongoing management decisions, strategic planning, learning, and uphold accountability.
• Develop monitoring tools and forms and provide technical guidance to the PMO to record the program achievements of the major activities.
• Set up online archiving of activity deliverables and evidence.

Analysis, coordinate and report to ensure wide dissemination of LeAPS results and findings.

• In consultation of the Program Manager, collaborate with the I&P Programme Team and prepare corporate and donor requirements for LeAPS ensuring timely and quality submission of reports, ensuring that progress is highlighted, impact documented, gaps identified, and corrective measures recommended.
• Prepare the Program Progress Report (progress against planned activities, update on Risks and Issues, expenditures) and present the findings to identify follow-on actions for consideration of the Program Board.
• Develop an M&E database and dashboard that highlight the deliverables against the Output Indicators.
• Provide support to the Program Team to identify M&E related challenges and develop a methodology to resolve the issues and improve the capacity.
• Organize follow through M&E sessions for the MILG-BARMM and supporting them on the use of monitoring techniques.
• Set collaboration and coordination with other UNDP Philippines programs, UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues.
• Undertake regular field trips to the program sites in collaboration with component leads and provide monitoring reports on progress.

Identify best practices and participation in internal and external meetings.

• Leading and coordinating program evaluations, including end-of-program evaluations to assess program impact and effectiveness.
• Liaise closely with the UNDP Communications Team, LeAPS Communications Analyst, and MILG counterparts to plan launches, events and other activities designed to bring attention to the results and findings of the program.
• Background research on thematic areas related to the LeAPS Program and drafting of relevant program briefs.
• Contribute to the program’s visibility in UNDP’s social media accounts and website through articles, blogs and other social media content.

Provide additional support to the Program Management Office and the Programme Team upon the request of the LeAPS Program Manager.

• Act as deputy in the absence of the LeAPS Program Manager and ensure that the program status and deliverables will remain on track.
• Prepare other program requirements, such as the activity designs, briefing notes, talking points, one-pager, slide decks, among others.
• Provide technical support in organizing Program Board and LeAPS Program Core Team Meetings and other relevant meetings of the program.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional and Technical competencies:

Digital & Innovation

• Data analysis: Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making.
• Data governance: Knowledge of data science, skills to develop data management tools, organize and maintain databases and operate data visualization technologies.
• E-governance: Knowledge of how it works, understanding of the opportunities and challenges for governments and society.
• Sensemaking : Being curious about "whats going on?” in the world or direct business environment, grasp thick data, separate signals from noise, adopt new frames to identify (non-obvious) patterns.; Ability to facilitate group reflection and induce collective learning to extract meaning from experiences; socialise these insights to inform problem solving, decision making, strategic planning or future work.; Ability to share and disseminate new perspectives or understandings influencing how key stakeholders socially construct meaning.

Business Direction and Strategy

• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management

• Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
• Evaluation: Ability to make an independent judgement based on set criteria and benchmarks - Ability to anticipate clients upcoming needs and concerns.

Required Skills and Experience: Education:

• Advanced university degree (master’s degree or equivalent degree) in Business Development, Public Administration, Finance, Economics, Information Management, or related area is required.
• A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• Minimum of two (2) years (with master’s degree) or four (4) years (with bachelor’s degree) progressively responsible administrative or program experience at the national or international level is required.
• Experience in program development and management, monitoring and evaluation; policy and systems reforms; business process; information and knowledge management; and/or implementing a development program related to local e-governance and/or public sector digital transformation.
• Experience in M&E capacity including preparation of program delivery or progress reports, financial reports, and program monitoring reports, among others.
• Experience and knowledge on basic information and communications technology (ICT), Microsoft Office (especially Excel), M&E tools (Kobo Toolbox, ODK, Power BI).
• Experience and knowledge in finance management system used by UNDP would be an asset.
• Previous working experience in the UN system is an advantage.
• Program management and/or M&E professional certification or equivalent will be advantageous.
• Resident of BARMM or Mindanao or willingness to relocate is highly preferred.

Required Languages:

• Fluency in English and Filipino is required.
• Working knowledge in spoken and written local dialects is advantageous.

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