Executive Assistant

Key Responsibilities:1. Administrative Support:

o Provide high-level administrative support to real estate executives, including managing

calendars, scheduling meetings, and organizing travel arrangements.

o Draft, proofread, and edit correspondence, reports, presentations, and other

documents.

o Prepare meeting agendas, take minutes, and follow up on action items.

2. Real Estate Transaction Coordination:

o Assist in the preparation and organization of property listings, contracts, leases, and

closing documents.

o Communicate with clients, agents, lenders, and other stakeholders to facilitate smooth

transaction processes.

o Monitor deadlines and ensure timely completion of required documentation.

3. Client Relationship Management:

o Serve as the primary point of contact between clients and the real estate executive.

o Handle client inquiries, provide updates on property status, and schedule property

showings or meetings.

o Maintain a positive client experience by ensuring all client needs and concerns are

addressed promptly.

4. Database and File Management:

o Maintain and update real estate databases, CRM systems, and physical/electronic

filing systems.

o Track and manage client information, property listings, contracts, and financial records.

o Ensure data accuracy and confidentiality in handling sensitive information.

5. Market Research and Analysis:

o Conduct research on local real estate markets, including property values, market

trends, and investment opportunities.

o Assist in preparing comparative market analysis (CMA) reports and other research for

prospective clients or projects.

o Stay informed about industry trends, new developments, and changes in regulations.

6. Event and Meeting Coordination:

o Organize real estate events, open houses, and property showings.

o Schedule and coordinate team meetings, conferences, and client presentations.

o Manage logistics for real estate-related events, including venue arrangements,

catering, and attendee management.

7. Financial and Reporting Tasks:

o Assist in budgeting, expense tracking, and preparing financial reports related to real

estate transactions or company operations.

o Process invoices, handle payments, and maintain accurate financial records.

o Support executives in monitoring project profitability and other financial metrics.

8. Property Management Support:

o Coordinate property maintenance requests, repairs, and inspections.

o Liaise with contractors, vendors, and tenants to ensure properties are well-maintained

and compliant with regulations.

o Assist in managing leases, rent collections, and tenant communications.

Qualifications:

• Proven experience as an executive assistant

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• Knowledge of real estate transaction processes, contracts, and industry regulations.

• Proficiency in office software (e.g., Microsoft Office, Google Suite)

• Ability to multitask, prioritize, and work in a fast-paced environment.

• Discretion and confidentiality in handling sensitive information.

Job Type: Full-time

Pay: Php30,000.00 - Php35,000.00 per month

Benefits:

• Flexible schedule
• Paid training

Schedule:

• 8 hour shift
• Day shift
• Fixed shift
• Monday to Friday
• Weekends

Supplemental Pay:

• 13th month salary

Experience:

• Executive Assistant: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person