General Admin Assistant

Job Brief We are seeking a highly organized General Administrative Assistant to support our office operations and administrative functions. This role is vital for the smooth running of our daily activities, requiring strong organizational skills, excellent communication abilities, and the capacity to handle multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of providing high-level administrative support to various departments. This role will continually evolve and grow. Responsibilities:

Document Management: Review and update company documents, adjust review dates, and handle document control.

Office Supplies Management: Monitor inventory of office supplies and order new supplies as needed.

Data Entry: Perform regular data entry tasks to ensure all systems are up-to-date.

Event Coordination: Assist in planning and execution of office events and meetings.

Asset Management: Manage and update plant and equipment registers, monitor vehicle registers, schedule repairs and servicing, and manage safety equipment testing and documentation.

Contractor Management: Maintain contractor records, including insurance and policy updates, in the company software system.

Project & Estimating Administration: Obtain supplier quotes, manage purchase orders, and ensure delivery and approval processes are followed.

Requirements:

Proven experience as an Administrative Assistant or similar role.

Strong proficiency in office management and administration.

Excellent organizational and time-management skills.

Ability to multitask and prioritize daily workload.

High level of verbal and written communication skills.

Experience with standard office software and administrative technology.

Desirable:

Experience in project management and support.

Familiarity with industry-specific software and systems.

Software Proficiency:

Proficient in Microsoft Office Suite (Excel, Word, Outlook, and Teams).

Experience with specific company software programs for document and asset management.

Education:

A secondary education qualification is required; further qualifications in business administration or a related field are preferred.

Personal Attributes:

A meticulous and methodical approach to ensure accuracy in all transactions.

Strong interpersonal skills to engage with various stakeholders politely and professionally.

Ability to work under pressure and adapt to legislative or procedural changes swiftly.

Commitment to professional development and staying informed on changes in administrative practices and laws.

Time Zone: Australian Business Hours Applicant Location: Must be Filipinos living in the Philippines About Outdesk At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff. Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Information :

• Company : Outdesk
• Position : General Admin Assistant
• Location : Work from Home
• Country : PH