Administrative Assistant 2

This a Philippine-based position;NOT a US based position and the pay rate is not in US currency. ABOUT ENTERPRISE MANAGEMENT:White Glove Property Management is a full-service real estate management firm committed to excellence, professionalism, and high-touch service for property owners, investors, and tenants. We manage single-family homes, multifamily units, and mixed-use developments with a concierge-level approach that prioritizes integrity, transparency, and property performance.

Our mission is to deliver peace of mind and sustained value through expert property oversight, responsive communication, and a consistent commitment to quality. DISCLOSURES:The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.

The jobs responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made. COMPANY WEBSITE:https://wgpmanagement.comCOMPANY PHONE NUMBER:(410) 782-0028HUMAN RESOURCES DEPARTMENT PHONE NUMBER: (410) 782-0028 EXT 10HUMAN RESOURCES DEPARTMENT EMAIL ADDRESS:**@wgpmanagement.comPOSITION TITLE: Administrative Assistant 2ALTERNATE TITLE(S): Program Support Clerk, Housing Administrative CoordinatorCOMPANY: White Glove Property ManagementUNIT: n/aBENEFITS PACKAGE: Ineligible.

WORK SCHEDULE: Monday - Friday, 8:00 AM - 5:00 PMACCOUNTABLE TO: Operations Manager 8 (Chief Operations Officer, in absence of Operations Manager 8)ACCOUNTABLE FOR: Supporting day-to-day White Glove Property Management administrative functions for operations, communications, and internal documentation processesCLASSIFICATION: W8BEN hourlyCOMPENSATION RANGE: ₱283.63 PHP per hour (this is not USD)ANTICIPATED TRAVEL: noneSUMMARY OF POSITION RESPONSIBILITIES:The Administrative Assistant supports White Glove Property Managements operations by handling administrative tasks with accuracy, timeliness, and professionalism. The role involves email and calendar management, document preparation, file organization, and coordination with property management teams. This position is critical in ensuring the smooth and organized functioning of daily business operations and maintaining our high standards of service.

SCHEDULED DUTIES AND RESPONSIBILITIES:Perform general administrative support such as data entry, file management, and appointment scheduling

Manage calendars, coordinate meetings, and organize virtual appointments across departments

Draft, proofread, and prepare reports, notices, letters, and other internal documents

Respond to internal emails and handle client inquiries or forward them to appropriate parties

Maintain accurate digital records and organize files within cloud storage systems

Support Operations and Property Management teams in task follow-ups and project tracking

Assist with creating and maintaining SOPs and internal training documentation

Input data into CRM or property management platforms (e.g., Buildium, AppFolio)UNSCHEDULED DUTIES AND RESPONSIBILITIES:Support ad-hoc research and reporting needs

Cover administrative gaps during leaves or peak periods

Troubleshoot minor technical issues and coordinate with IT if needed

Provide support for special projects or initiativesPHYSICAL DEMANDS:Prolonged periods of sitting and working on a computer

Regular use of communication platforms (email, video conferencing)WORKING CONDITIONS:Fully remote position

Collaborative, fast-paced virtual work environment

Regular communication via Slack, Zoom, and project management toolsCOMPETENCIES AND SKILLS:Excellent verbal and written English communication

Strong organizational and multitasking abilities

High attention to detail and discretion with sensitive information

Tech-savviness with ability to learn new tools quickly

Experience with Microsoft Office, Google Workspace, and productivity tools

Customer service orientation and teamworkLEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:High school diploma or equivalent required

Minimum 1-2 years of administrative or virtual assistant experience preferred

Prior experience in real estate, property management, or customer service is a plus

Reliable internet connection and backup system

Must pass background and reference checks

Information :

• Company : Enterprise Mangement Solutions Inc
• Position : Administrative Assistant 2
• Location : Manila, Metro Manila
• Country : PH