Executive Assistant (Morning shift/Work from Home) at Careers at My Online Staff

Job Description:

Latest job information from Careers at My Online Staff for the position of Executive Assistant (Morning shift/Work from Home). If the Executive Assistant (Morning shift/Work from Home) vacancy in Santa Rosa, Calabarzon matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Careers at My Online Staff for the position of Executive Assistant (Morning shift/Work from Home) below matches your qualifications.

Executive Assistant (Morning shift/Work from Home)Join Our Team: Permanent Work-from-Home Opportunity!

My Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift, allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority. The ideal candidate will provide top-level assistance for high-level executives.

They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. They should also be able to draft documents and help the executive with any necessary meeting preparations. What you'll do

Calendar, Time & Meeting Operations (Core)Own complex diary management across time zones; anticipate conflicts, propose options, and build buffer/transition time. Gatekeep and prioritize meeting requests based on strategic value and urgency. Prepare meeting agendas, capture minutes, and drive action‑item follow‑through with clear owners and deadlines.

Maintain the Executive's priority to‑do list; proactively surface next actions, dependencies, and blockers. Communication & DocumentationDraft, polish, and format documents, board packs, decks, briefs, and reports using advanced Word, PowerPoint, and Excel (pivot tables, lookups, charts, templates). Create clear recap emails and decision logs to keep stakeholders aligned.

Travel & Logistics (Whole Team)Plan end‑to‑end domestic/international travel for the entire team: flights, hotels, ground transport, visas, itineraries, and contingency plans. Optimize travel cost, time, and convenience; manage last‑minute changes without drama. Project & Stakeholder CoordinationTrack cross‑functional projects, timelines, risks, and milestones; keep owners accountable.

Build strong relationships with internal/external stakeholders; act as a trusted point of contact for the Executive. (Highly Favoured) Value‑Add CapabilitiesMarketing/Social/Design: Create or coordinate on‑brand social posts, simple graphics, event materials, and internal comms.

Project Management: Run light PM for exec initiatives (plans, RAID logs, dashboards). HR Support & Admin: Assist with hiring logistics, onboarding schedules, org charts, training/coaching logistics, and confidential file management. Must‑have skills & experience

Proven success as an Executive Assistant, Chief of Staff Assistant, or similar in a high‑paced environment where the leader's time is scarce. Expert Diary & Time Management, Minutes & Action Management, To‑Do List Management, and Travel Management (team‑wide). Advanced Microsoft Office: Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).

Exceptional written and verbal communication; concise, diplomatic, and discreet. High ownership, judgment, and follow‑through; able to anticipate needs several steps ahead. Comfort with modern productivity stacks (e.g., Outlook/Google Workspace, Teams/Zoom, Slack, Asana/Trello/ClickUp, expense or travel tools).

Application note: If you believe you're a great fit for this role, please apply through the standard process. We look forward to your application. Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, Human Resources, and MarketingIndustries: Business Consulting and Services and IT Services and IT Consulting

Job Info:

• Company: Careers at My Online Staff
• Position: Executive Assistant (Morning shift/Work from Home)
• Work Location: Santa Rosa, Calabarzon
• Country: PH

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Executive Assistant (Morning shift/Work from Home) at the office Santa Rosa, Calabarzon above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.