Remote Office Assistant

Were seeking a highly organized, proactive, and dependable Remote Office Assistant to support our executive leadership team, specifically the CEO and COO. In this dynamic role, youll act as a strategic partner, helping streamline operations, manage communications, coordinate schedules, and handle administrative and project-related tasks. Your goal? To keep everything running smoothly behind the scenes so leadership can focus on high-impact initiatives.

? Key Responsibilities

?️ Calendar & Email Management

• Manage and maintain the CEOs and COOs calendars, including scheduling internal and external meetings, appointments, and travel.

• Coordinate time zones, manage scheduling conflicts, and ensure meetings are aligned with top priorities.

• Monitor, organize, and respond to emails on behalf of the executives to maintain timely and professional communication.

? Research & Vendor Coordination

• Conduct online research to identify vendors, tools, or solutions relevant to specific needs or business expansion in new locations.

• Reach out to vendors, gather quotes, compare offerings, and assist in vendor onboarding when needed.

? SOP (Standard Operating Procedure) Creation

• Develop clear, step-by-step SOPs for recurring tasks and processes to increase operational efficiency and consistency.

• Continuously update documentation as workflows evolve.

? Project Coordination & Management

• Assist in tracking ongoing projects, setting timelines, and ensuring progress updates are shared with the leadership team.

• Communicate with relevant stakeholders to gather updates and monitor deadlines.

? Appointment Setting & Client/Partner Communication

• Schedule appointments and calls for internal and external stakeholders.

• Handle follow-ups and inquiries via email, calls, or messaging apps.

• Ensure clear and timely communication between the leadership team and all involved parties.

? Daily and Weekly Reporting

• Prepare concise daily and/or weekly reports summarizing completed tasks, pending action items, project updates, and key observations.

• Provide insights or flag potential roadblocks to help executives make informed decisions.

? Qualifications & Skills

• Proven experience as a Virtual Assistant, Executive Assistant, Remote Office Assistant, or in a similar support role—ideally in a remote setting.

• Excellent written and verbal communication skills in English, with a professional and friendly tone.

• Strong organizational and multitasking abilities — able to manage multiple priorities without dropping the ball.

• Proactive, tech-savvy, and resourceful — quick to learn new tools and systems, and always looking for ways to improve processes or solve problems before they arise.

• Highly proficient in:

• Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)

• Communication tools (e.g., WhatsApp, Zoom, Slack)

• CRM and project management platforms (e.g., Monday.com, Asana, Trello, ClickUp)

• Detail-oriented and dependable — you take ownership, follow through on tasks, and pride yourself on being reliable and trustworthy.

• Able to work independently with minimal supervision, manage time effectively, and maintain productivity in a remote work environment.

? What We Offer

• Competitive Basic Monthly Salary

• 13th Month Pay

• 100% Remote Work Setup - work from anywhere with a reliable internet connection

• Full-Time Schedule - Monday to Friday, 8:00 AM to 5:00 PM EST (40 hours per week)

• A collaborative, growth-oriented team that values initiative and clear communication

• Opportunities to work directly with executive leadership and make a meaningful impact

Information :

• Company : EO Staff
• Position : Remote Office Assistant
• Location : Manila, Metro Manila
• Country : PH