Executive Assistant (Australian Account) at Open Access BPO

Job Description:

Latest job information from Open Access BPO for the position of Executive Assistant (Australian Account). If the Executive Assistant (Australian Account) vacancy in Makati City, Metro Manila matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Open Access BPO for the position of Executive Assistant (Australian Account) below matches your qualifications.

Responsibilities:

• Personal expense reconciliation and entry into Deltek for Senior Staff and Manager

• Credit Card Reconciliation and entry into Deltek for Senior Staff and Managers

• Processing payment of invoices for external providers

• Maintaining forecasting records (internal projects and budgets) and ensuring they are up to date and accurate

• Logs marketing calls and meeting/catch-ups into Deltek activities for Senior Staff and Manager
• Sets up all go-to meetings and teleconferences

• Client & Market Research and preparation of presentations/reports on same

• Booking Meetings for Employees (Junior to Senior Staff)

• Contacts Management

• Manage scheduling and booking of travel

• Assist in organising presentations and reporting

• Assist with data analysis

• Assist with project reporting & planning using Jira software

• Assist with tracking project progress, and maintaining risk and benefits registers

• Chasing up input into reports from internal managers

• Filing / document control for documents relating to the strategic projects

• Organising and coordinating training bookings and payment (internal and external)
• Establish and maintain effective liaison with other NDY staff and with external business contacts and ensure NDY client database is updated and maintained; and

• May be required to assist to coordinate staff and client events

• Schedule in all relevant one off and reoccurring meetings and reviews (including 8 weekly informal performance reviews, Thrive, Probationary reviews) and ensure relevant correspondence is completed and filed accordingly;

• Liaise with Team Assistants to ensure discipline duties for nominated Executive are adequately min relation to diary operations and availability; and

• Support and assist the local and offshore administrative team;

Qualifications:

• Support our brand in the market by providing superior client service and

promoting our interests and reputation

• Play an active role in ensuring a harmonious, safe and productive work

environment for yourself and others in the workplace by maintaining a high

standard of performance and conduct in accordance with the company's Values,

Code of Conduct, policies and procedures and reasonable business directives

• Degree qualified in a relevant field of study (desirable)

• Minimum 2 years of experience in a PA/Team Assistant position or equivalent

• Experience with supporting multiple people in the Engineering

industry or equivalent

• Relevant experience in providing administrative services, meetings,

minute preparation & reporting

• Well- developed keyboard & computer skills with an advanced working

knowledge of Microsoft Office, internet & email applications

• Typing speed of 70wpm with at least 98% accuracy

• Strong communication and interactive skills to enable professional

interaction with a range of people including senior executives, other

employees and clients

• Ability to maintain confidentiality

• Ability to work independently with little supervision on required tasks

• Promotes a cohesive work and team environment. Demonstrates a

proactive work ethic and helps team out with other related activities

• Strong organisational and time management skills

• Ability to maintain quality of output even under times of pressure

• Adapts well to new situation and is calm in challenging situations

• Ability to learn new NDY software applications quickly

Job Info:

• Company: Open Access BPO
• Position: Executive Assistant (Australian Account)
• Work Location: Makati City, Metro Manila
• Country: PH

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Executive Assistant (Australian Account) at the office Makati City, Metro Manila above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.