Executive Assistant to the Chief Operating Officer (COO)

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Executive Assistant to the Chief Operating Officer (COO)

Let us introduce you to XL.net. We are the best and fastest growing outsourced IT Service Provider in the Chicago area, with no plans on slowing down. We have a unique approach to our success. We combine leading technical automation and tools, operational processes and effective training with super-talented XLnetters and grade-A leaders. We provide solutions and deliver results to our companies making them loyal customers. We provide services you will be proud to represent for a company you will be proud to represent.

Why XL.net?

We are an exciting, team-oriented, organization with immense opportunities for growth. XL.net is always working hard to hire the most talented, team-oriented people and we work even harder to retain them. We provide a competitive salary and bonus structure, profit sharing, amazing benefits and an awesome team atmosphere. Our business is growing rapidly, and we are looking to add super-talented candidates who will thrive and contribute to our evolution, while aligning with the values we instill integrity, world class customer service, and the drive to achieve goals together!

What would make us even more successful?

XL.net is looking for an experienced Executive Assistant to join our Admin team. This is a full-time position, Monday through Friday 8 a.m. - 5 p.m CST.

We are already unparalleled in the solutions that we offer to our customers, but we know the other half to our success is acquiring the best employees to deliver those solutions. We are looking for those with the abilities to multitask, problem-solve, and work collaboratively with the XL.net team.

Our Vision: Striving to build a culture that is continuously improving our clients productivityOur Core Focus: Enabling and accelerating innovation in SMBs to solve and change the worldOur Culture: Customer satisfaction, teamwork and personal growth

Our Benefits

• Health Insurance
• Bonus Opportunities
• Vacation Plan

To learn more about why this is a perfect next step in your career watch our core values video and see what makes us exceptional.

Key Responsibilities1. Executive Support & Communication

• Provide high-level administrative support to the COO, ensuring smooth day-to-day operations and alignment with strategic priorities.
• Prepare, proofread, and edit business correspondence, reports, and executive communications with a high degree of professionalism.
• Serve as the primary point of contact between the COO and internal/external stakeholders, ensuring timely and accurate information flow.
• Draft briefing notes, meeting agendas, and executive summaries to support decision-making.

2. Calendar, Meeting & Travel Management

• Proactively manage the COOs dynamic calendar, balancing internal operations, client engagements, and leadership priorities.
• Coordinate high-level meetings, including cross-functional and client-facing sessions, ensuring proper preparation, logistics, and follow-ups.
• Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transport, and expense reporting.

3. Operational & Project Coordination

• Track and follow up on key operational initiatives and projects on behalf of the COO to ensure timely execution.
• Collaborate with department leads to gather data, prepare reports, and ensure alignment with business goals.
• Assist in preparing quarterly business reviews (QBRs), operational dashboards, and performance updates.
• Support COO in the development and documentation of internal processes and operational workflows.

4. HR Support (Backup Capacity)

• Provide backup administrative support to the HR team as needed, assisting with scheduling interviews, onboarding coordination, employee communications, and file management.
• Support company-wide initiatives such as performance reviews, training programs, and employee engagement activities.
• Help maintain accurate employee records and assist in ensuring compliance with internal policies and procedures.

5. Confidentiality & Discretion

• Handle sensitive and confidential information with absolute integrity and discretion.
• Serve as a trusted advisor to the COO, maintaining a high level of awareness and confidentiality regarding company strategy and decision-making.

6. Culture & Team Support

• Help facilitate a positive team culture by supporting internal communications, events, and initiatives driven by the COO.
• Assist in onboarding support staff and coordinating cross-departmental collaboration when needed.

Technical Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• Bachelors degree in business administration, management, or a related field (preferred).
• Proficiency in using productivity software, like Microsoft Office Suite and Google Productivity Apps.

Skills:

• Excellent communication skills
• Strong verbal, written, telephone and customer service skills
• Detail-oriented with the ability to deliver accurate work within established deadlines.

Job Types: Full-time, Permanent

Pay: From Php55,000.00 per month

Benefits:

• Company events
• Health insurance
• Life insurance
• Work from home

Schedule:

• 8 hour shift
• Evening shift

Supplemental Pay:

• Yearly bonus

Experience:

• Executive Assistance: 5 years (Required)

Language:

• English (Required)

Location:

• Manila (Required)

Work Location: Remote

Information :

• Company : XL.net
• Position : Executive Assistant to the Chief Operating Officer (COO)
• Location : Remote in Manila
• Country : PH

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Executive Assistant to the Chief Operating Officer (COO) job info - XL.net Remote in Manila above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Executive Assistant to the Chief Operating Officer (COO) job info - XL.net Remote in Manila in 2025-04-11 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.